Privacy Policy for Job Candidates (“Policy”)

KEYENCE Canada Inc.(“KEYENCE”, also referred to as “we”, “us” and similar terms throughout this Policy) respects the privacy of individuals who apply for jobs at KEYENCE (our “Job Candidates” also referred to as “you”, “your” and similar terms throughout this Policy). This Policy briefly outlines KEYENCE’s policies regarding the collection, use, retention and disclosure of personal information in respect of our Job Candidates.

KEYENCE’s privacy practices are developed with regard to applicable privacy legislation. This Policy will be reviewed and may be updated periodically to reflect any changes in the way we handle the personal information of our Job Candidates and/or any changes to applicable laws.

For the purposes of this Policy, “Personal Information” means information about an identifiable individual, including if there is a serious possibility that an individual could be identified through the use of that information, alone or in combination with other information.

What Personal Information Do We Collect From Job Candidates?

We typically collect the following Personal Information from Job Candidates:

  • name;
  • address;
  • contact information, including telephone number and email;
  • educational history, including transcripts;
  • employment history;
  • language skills;
  • professional and other work-related licenses, permits and certifications held;
  • professional memberships;
  • employment preferences, including willingness to relocate, desired salary and available start date; and
  • information relating to references.

How Do We Collect Your Personal Information?

We collect Personal Information directly from Job Candidates, when they submit an online or paper job application and any associated documents such as a cover letter, CV or resume. We may also collect information from you in the course of subsequent communications and/or interviews, following submission of your application.

We may also receive information about Job Candidates from recruiters and job placement agencies, with the candidate’s consent.

How Do We Use Your Information?

Personal Information may be used to assess a Job Candidate’s eligibility and suitability for employment with us, conduct reference and other background checks on successful candidates, to contact a Job Candidate with respect to their application, or to comply with regulatory requirements, such as verifying a Job Candidate’s ability to legally work in Canada.

If you apply for a position with us, we will generally retain and use your information to consider you, and contact you, in connection with other positions within the company that we believe you may be suitable for and interested in. However, if you do not want to be considered for any position(s) except the particular position that you apply for, you can let us know at any time.

If you are selected for employment, your personal information will be used to create an employee file and manage your employment relationship with KEYENCE.


By completing and submitting KEYENCE’s online or paper application form, you consent to the collection, use and disclosure of your Personal Information for the purposes set out in the “How Do We Use Your Information?” section above.

We will seek your consent as required by law before using your Personal Information for any purposes beyond the scope of this original consent.

You may withdraw your consent at any time, subject to legal and actual restrictions. Please note, however, that withdrawing consent may affect our ability to communicate with you or evaluate your candidacy for a position at KEYENCE.

When May We Disclose Your Personal Information?

In connection with one or more of the purposes outlined in the “How Do We Use Your Information?” section above, and subject to applicable laws and legislation, KEYENCE may share your Personal Information with another person or entity in the following circumstances:


We may share your Personal Information with our parent company, KEYENCE Corporation, which is located in Japan and will only use your Personal Information for the same purposes as we do.

Our Employees

Your Personal Information will be accessible to employees of KEYENCE and KEYENCE Corporation who have a need to know such information, which would generally only include human resources employees, executives (i.e., Vice Presidents), and/or managers who are involved in the interview process. If you are offered employment, your information will be accessible to other employees who have a need to know such information, including payroll employees and any relevant manager(s) and supervisor(s).

Legal Requirements

There are circumstances where we may collect, use or disclose your Personal Information without notice or consent when permitted or required by law or lawful authority. For example, from time to time, we may be compelled by legal action to release Personal Information, including, for example, in the case of a statutory reporting obligation or court order.

In certain circumstances, we may also be permitted by law to disclose Personal Information without the consent of the Job Candidate concerned. For example, we may disclose Personal Information without consent in certain emergency circumstances.

Security of Personal Information

We have policies and procedures in place to protect your Personal Information from loss and unauthorized access or disclosure.

We have implemented administrative, physical and technological safeguards, including but not limited to the use of security software, passwords and firewalls to prevent unauthorized computer access. Our employees receive training with respect to secure and confidential handling of Personal Information.

Please note that no method of transmitting or storing Personal Information online is completely secure. As a result, while we strive to protect your Personal Information, you should be aware that:

  • there are security and privacy limitations of the Internet which are beyond our control;
  • the security, integrity and privacy of any and all information and data exchanged between you and us through our website cannot be guaranteed; and
  • any such information and data may be viewed or tampered with in transit by a third party.

We endeavor to protect Personal Information, but we cannot guarantee the security of information transmitted to us, or by us, by electronic means.

Storage and Destruction of Your Personal Information

Your Personal Information is stored at KEYENCE’s offices in Mississauga, Ontario. To the extent permissible by applicable laws, your Personal Information may also be stored at the offices and/or data centres of the KEYENCE Corporation.

When your Personal Information is no longer needed by us for the purposes described in this Policy, or otherwise for legally permissible reasons, we will securely dispose of your Personal Information.

Accessing Your Personal Information

You may ask for access to the Personal Information that we hold about you, as well as for information about our handling of your Personal Information . Your request for access must be in writing, and should be sent to our Human Resources department at the contact information below.

Access will generally be provided free of charge; however, if you request that information be copied or transmitted to you, we may charge a reasonable fee where permitted by applicable law.

In certain circumstances, we may decline or be unable to provide access to some or all of the Personal Information that we hold about you where permitted or required by applicable law. If we do not provide you with access, we will generally provide you with an explanation.

Questions, Concerns and Updates to Your Personal Information

You may contact us at any time to access your Personal Information, or with any questions or concerns with respect to your Personal Information, including for reasons such as:

  • accessing, correcting or updating your Personal Information;
  • asking questions or expressing concerns about this Policy or any other matter related to KEYENCE’s collection, use, protection, retention or disclosure of your Personal Information; or
  • withdrawing consent to KEYENCE’s continued use or disclosure of your Personal Information.

Please direct all such requests to

This Policy was last updated on: June 25th, 2019.